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Note: You will need managing access to your unit’s organization page in order to create events.
Contact myinvolvement@mcgill.ca if administrative permissions needs to be updated.
- Sign in to myInvolvement (https://involvement.mcgill.ca).
- In On the upper left-hand corner side of the screen, select the icon with the three (3) lines (
) to open up a new drop-down menu. - In the drop-down menu, look for the selection titled My Organizations. In this section, you are looking for the name of the organization that you want.
- Once you find your organization, click on the settings icon (
) that appears beside its name. - From the drop-down menu, select Events.
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- find the organization for which you are creating the event, and click on the icon:
- On the pop-up menu, click Events.
- In the top-right of the screen,
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- click Create Event.
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- Fill out the event form. Here are some important things to keep in mind:
PAGE 1:
Theme
If your event is a workshop, select the “Learning” theme. If your event is a volunteer opportunity, select the “Service” theme. For all other themes, select an option that is applicable to the opportunity you are advertising.
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For events in a McGill building, you can start typing the building name into the “Location Name” field and the building should appear. Click on that, and write the room number in the first address field.
Add Another Date
You can create identical pages for multiple events at the same time. Click “Add another date” to add new dates and locations. After the event form is approved, the events will be created as their own unique pages that can be edited. This just speeds-up the creation process.
Show to
- “The Public” (most common choice!) means anyone can see the event, even if they don’t sign in; however, they will have to sign in to register.
- “Students and staff at myInvolvement” means the event will only be visible once users have signed-in to myInvolvement.
- “Organization members only” means users must be members of your organization in myInvolvement in order to see the event.
- “Invited users only” means that, after you create the event, you will need to paste in a list of email addresses to invite to the event in order for them to see the page. The system will send out an invitation email with a link.
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Note: Do NOT select the option "Allow attendance at this event to be shown on the Co-Curricular Record." If you select this, it will add the same event information twice on the student CCR.
Event Categories
- You can/should add multiple event categories.
- Select Graduates/Undergraduates as appropriate.
- Please select at least one additional category based on the McGill Individual Development Framework (IDF).
- Remote events will get the “Remote” category on the McGill website if you entered an online location.
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- Please select one of the options for an activity type, or select "Other" and type in a response
- Definitions and examples for each activity type are offered in the chart below.
- Please note that "Group Therapy" is reserved for the Student Wellness Hub
Activity Types and Definitions with examples:
Advisory Board Representative | Students participating on committees and other governing bodies Example: Advisory Meetings |
Community Building | Programming for students to come together with the goal of increasing social connections and community (activity structured/semi-structured) Example: Community Gardening Day |
Conference | Formal meeting whereby students gather to attend sessions and discuss a topic area Example: Poster Presentation Conference, Conference on a Specific Topic |
Experiential Learning | Active process of learning by doing, in a mindful and intentional manner and reflecting on the experience Example: CAPS Micro-Exp Program |
Group | Gathering of students to engage in an activity (led by a staff or student leader) Example: Excursion with the purpose of learning |
Group Therapy
Gathering of students to explore a topic in a therapeutic setting guided/facilitated by a Student Services professional (Reserved for the Student Wellness Hub)
Example: Art therapy for mood and anxietyInformation Session | Presenting information to students (in-person or online) Example: Scholarship sessions, Program or topic information sessions |
Mentoring | Student opportunity to engage with returning students and/or alumni to support career development, network-building, and knowledge-sharing Example: Speed Mentoring, Organization-specific mentoring events |
Networking | Student opportunity to interact with professionals and other students to exchange information and develop connections Example: Student and Alumni Mixers, Coffee with Professionals/Student Leaders |
Peer program | Programming designed to promote students helping students Example: |
Peer Writing Sessions | |
Social | Programming whereby students come together the goal of increasing social connections Example: Festival Excursion, Social Hike/Walk, Orientation Social |
Student Training | Students receive training to learn skills to engage as a volunteer peer supporter or leader Example: Server Training, Zero-Waste Action Training, Peer Support Training |
Support Group | Gathering of students to discuss their lived experiences with others guided/facilitated by a Student Services professional Example: PhD or Master Support Group, International Support Group, Student-Parent Support Group |
Tabling | Engaging with students at a planned event for the purpose of promotion of a group, organization, or event Example: Activities Fair, Orientation Event Tabling, Society Fair |
Volunteer | Students freely giving time for community service Example: Event volunteering, Meal packing and sorting, Volunteer meal preparation |
Workshop | Interactive meeting to learn and engage with a topic Example: Learning Skills for Procrastination, Financial Skills 101, How to Ace the Interview |
Wellness Wheel Category for Student Services Units
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- “Online - Asychronous” means the activity is accessible to users at different times, most likely as a recording, or other uploaded media.
- “Online - Synchronous” means the activity is accessible virtually in "real time"
- “In-person” means this activity is entirely in-person.
- “Hybrid” means that this activity is occurring in both an in-person and online format
PAGE 2: RSVP RSVP Settings
Who can RSVP?
If you are using an external registration platform, set this to “No one” so that the myInvolvement Yes/No RSVP feature will be turned off. (Don’t forget to add your registration link in the description.)
RSVP Questions
If you are using myInvolvement for registration, you can add questions here that students must complete in order to register
PAGE 3: Post Post Event Feedback
The new Post-Event Feedback page in myInvolvement is in pilot mode and we do not advise using it at this time.
PAGE 4: Event Event Cover Photo
You will be able to crop an image after uploading it; however, you will be forced to crop it to certain proportions, so you may need extra margins in your original image, depending on the image size.
Image Guidelines
- Dimensions: Image should be 1300px by 780px or larger and horizontal in orientation. All images will be cropped to a 1.67:1 aspect ratio.
- File Type: JPG, JPEG, GIF, PNG and PDF.
- File Size: Use a photo that's no larger than 10MB.
- General: Avoid images that have text or logos. PDF files will not have a preview and cannot be cropped.
8. Submit the event.
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