Event module

1. Creating an Event

For additional information, please consult our Creating Events page.

2. Status of Event Submission

After submitting the event, the myInvolvement staff reviews the submission to Approve or Deny an event.

*Events that are viewable only to organization members are auto-approved. 

To view the status of your event submission: 

1. Click on the circle with the 1^st initial of your name in the upper-right corner of the window.                                                                            
2. Select the  tab and then select to find your submission.
   
   
3. Review the status of your registration submission.
   • In Progress → Your submission is incomplete. 
   • Pending → Your submission is still waiting to be approved or denied.
   • Approved → Your submission has been approved and your organization has been created.
   • Denied → Your submission has been denied and your organization will not be created.
     
     
4. Once your submission status changes, you will receive an email. Please review any administrative comments as revisions may need to be made before gaining approval. 
   • Once an event is approved, an event page will be created on myInvolvement with the full event details. The event page can be shared using the URL.
     
     

3. View Changes to the Event Details (a.k.a. revision history)

Organization managers can view a log of changes to the event details on the “View Submissions” menu.

1. Navigate to the event page.
2. Select the  button found in the top-right corner of the page.
3. Select "Submissions," located under the event photo:
   
   
   
   
4. View a list of submissions in the "Submission History" box on the right-side of the page.

4. Invite Users to RSVP to an Event

Organization managers can invite users to their events. To manage event invitations:

1. Navigate to the event page.
2. Select the  button found in the top-right corner of the page.
3. Select the button in the "Event Attendance" section to view a list of invitees and all users who have RSVPed Yes or No.
4. Select  and "Invite People" to send event invitations to users through myInvolvement or email.
   • INVITE USERS → Send invitations by locating individual users who are members of your Organization in the myInvolvement platform.
   • INVITE BY E-MAIL →  Send invitations by entering individual McGill email addresses.

5. View RSVP List (Registration)

If your event is using the myInvolvement RSVP feature for registration, organization managers can view a list of users who have RSVPed and download a list. To view RSVPs:

1. Navigate to the event page.
2. Select the  button found in the top-right corner of the page.
3. Select the button in the "Event Attendance" section to view a list of invitees and all users who have RSVPed Yes or No.
4. Select the  button in the top-right corner and then select "Export".
   
   
5. In the green notification box, click "Downloads Page." (Alternately, you can navigate to that page by clicking your first initial in the top-right corner of the page and selecting "Downloads.)
   

6. Track Attendance

Please consult our Tracking Event Attendance page for instructions.

7. Modify Event Details

Organization managers can modify the details of the event including:

• Title
• Description
• Time and Location
• Viewable/RSVP features
• Categories/Perks
• Cover photo

To change the details of your event:

1. Navigate to the event page.
2. Select the  button found in the top-right corner of the page.
3. Select  to edit any event details.
4. Navigate through the event detail pages and change details as needed.
5. Review your event submission.
6. Select  to submit your event changes for approval by an administrator.

After modifying the details, the event must be resubmitted for approval. For instructions to check the status of the event submission please refer to section 2: Status of Event Submission.

*All events, with or without a cover photo, will be displayed on the myInvolvement homepage, unless otherwise set on the event creation form (limit who can see the event). 

8. Cancel Event

To cancel an event:

1. Navigate to the event page.
2. Select the  button found in the top-right corner of the page.
3. Select the  button found in the top-right corner of the page.
4. Optional: Write a closing comment that will be sent to all invitee, RVSPs, and attendees.
5. Select  to cancel the event.