Elections Module

Owned by Tim Wilfong, Mr.
Last updated: Jun 14, 2021 by Katharine Tiitson, Ms.

Target audience: Student government executives administering an election.

Overview: How to create and configure an organization election.

Eligible Groups

Student government organizations and the McGill Housing and Hospitality Services' Residence Councils can use myInvolvement to host anonymous elections.

Ineligible Groups

Student clubs, services, and other student organizations are not currently able to use myInvolvement to hold elections.

Restricting who can vote

Voting can be restricted through the use of eligibility lists. Voting on specific questions can be limited further to a sub-population (such as a class year). The eligibility lists are created by the myInvolvement team once you contact us with details about your election.

Instructions

  1. Email myinvolvement@mcgill.ca at least two (2) weeks before the start date of the election with the following information:
    • election start date & time
    • election end date & time
    • who can vote in the election (this helps us create the voter eligibility list)
    • if any questions are restricted to a sub group (ex. only U1 students can vote for a U1 representative, etc.) and, if so, what those restricted groups are
  2. Create the election, ballot(s), and question(s). See the Creating an Organization Election instructions on the Engage Support website.
    • It's OK for your election to be set to "Active" immediately. The election will not allow voting until the start time and date arrive.
    • Use separate ballots to restrict voting to a specific population. For example, if some questions are open to all students in your association but others are restricted by class year, make a ballot with the questions that everyone can vote on and additional ballots for the questions that are restricted by year.

  3. Once all the election content is created, email myinvolvement@mcgill.ca so that we can review and add the voter eligibility lists to each ballot.

  4. Send the sharable Election Link with students.
    1. The Election Link is NOT what is in your browser URL bar. The browser URL will not allow anyone to access the election.
    2. When editing your election click on the "Publishing Options" tab to find the sharable Election Link:



  5. Hold your election!

  6. View your results. See the View Election Results instructions on the Engage Support website and scroll down to "Organization Elections".