Students, Instructors, Teaching Assistants, and Course Coordinators are automatically added and removed from Classlists in myCourses according to registration in Minerva. Instructor and Course Coordinator enrolments must be done by your department, while student enrolments are typically done by the students themselves in Minerva. Student and Instructor enrolments will normally synchronize with myCourses within one hour of being added in Minerva, while Course Coordinators and TAs will be added overnight. Unofficial enrolments can be manually done in myCourses by the Instructor, Course Coordinator, or a TA with Full Permissions in the course.

If you have a Teaching Assistant in your course, who was added through Minerva, they will have a default role with a permission level similar to a regular student. You must change their role (likely to TA - Full Permissions) to allow them to add Content, mark Assignments, or enter Grades.

You cannot add, remove, or change the role of Students, Instructors, or Course Coordinators. These are official roles that must be enrolled or removed through Minerva.

In this article:

1 Roles and permissions | 2 Roles and definitions

See Add students and change roles in myCourses for more information. The chart below shows what tools and/or features a student (or other user) can access in your course if you assign them a specific role.

Roles and permissions

The chart below shows what tools and/or features a participant (user) can access in your course if you assign them a specific role.

Feature /tool/setting	Guest - Read only	Guest- Read/Write	*Student / Demo Student**	Librarian	Teaching assistant	TA - Designer	TA - Assessment	TA - Full Permissions / Course designer / *Instructor /** Course coordinator *	Remote learning assistant

Feature /tool/setting	Guest - Read only	Guest- Read/Write	*Student / Demo Student**	Librarian	Teaching assistant	TA - Designer	TA - Assessment	TA - Full Permissions / Course designer / *Instructor /** Course coordinator *	Remote learning assistant
Access course after end date			✓	✓	✓	✓	✓	✓	✓
Announcements (add, manage)						✓		✓	✓
Assignments (create, manage)						✓	✓	✓	✓ (unable to set due dates or grade)
Assignments (leave feedback)							✓	✓
Assignments (submit)			✓					✓
Attendance							✓	✓
Calendar (add events)						✓		✓	✓
Chat (create, manage)						✓		✓	✓
Classlist (add users, change roles)								✓
Content (create, manage)				✓		✓		✓
Content (view)	✓	✓	✓	✓	✓	✓	✓	✓	✓ (including hidden content)
Copy components						✓		✓
Course info (change start & end dates, language)						✓		✓	✓ (only language)
Discussions (assess topics)								✓
Discussions (create forums & topics)						✓		✓	✓
Discussions (compose message)		✓	✓		✓	✓	✓	✓	✓
Discussions (attach audio or video)		✓	✓		✓	✓	✓	✓	✓
Discussions (delete threads)			✓ (only those they create)		✓	✓	✓	✓
Discussions (view)	✓	✓	✓		✓	✓	✓	✓	✓
FAQ (create)						✓		✓	✓
FAQ (manage)						✓		✓	✓
Glossary (create, manage)						✓		✓	✓
Grades (create)						✓		✓	✓
Grades (manage, enter)							✓	✓
Groups (create)						✓		✓	✓
Groups (manage)						✓		✓	✓
Home pages / Widgets (create, manage)						✓		✓	✓
Lecture Recording System (view)	✓	✓	✓	✓	✓	✓	✓	✓	✓
Lecture Recording System (manage)								✓
Links (create, manage)				✓		✓		✓	✓
Lockers (view all Group Lockers)						✓		✓
Manage dates						✓	✓	✓	✓ (cannot change start and end dates)
Manage files				✓		✓	✓	✓	✓
Navigation bar (change, add links)				✓		✓	✓	✓	✓
Navigation bar (change themes)				✓		✓	✓	✓	✓
Question library							✓	✓	✓
Quizzes (create)							✓	✓	✓
Quizzes (edit)							✓	✓	✓ (cannot add students to Special Access, set up a Report, or add an Additional View)
Quizzes (manage)							✓	✓	✓
Quizzes (manually grading)							✓	✓
Quizzes (preview quizzes)		✓	✓		✓	✓	✓	✓	✓
Role switch (Student view)					✓	✓	✓	✓
Rubrics (create, manage)							✓	✓
Self-Assessments (create, manage)							✓	✓
Surveys (create)							✓	✓
Surveys (take surveys)		✓	✓		✓	✓	✓	✓
Surveys (manage surveys and responses)							✓	✓
User progress (view for all students)							✓	✓
Zoom (schedule & host meetings)								✓
Zoom (restrict download access)								✓

Back to top

Roles and definitions

Role	Description

Role	Description
Course designer	Same as Instructor.
TA - Full permissions	Same as Instructor.
TA - Assessment	Full access to grades, assignments, and quizzes.
TA - Designer	Full access to content and discussions.
Teaching assistant (default)	Same as Student, but can edit and delete other users’ messages in discussions. All TAs have this role by default.
Remote learning assistant	Access to create content in myCourses, but without the ability to edit most content after it has been created. No access to student data. This role is for Remote Learning Assistants who have been hired to assist instructors during Fall 2020 and Winter 2021.
Librarian	Full access to content, links, and navigation bars. This role is for librarians to add links to course reserves.
Demo student	Same as Student.
Guest - Read/Write	Can view content and participate in discussions. Cannot access a course after its end date.
Guest - Read only	Can view content and discussions. Cannot access a course after its end date.

Back to top

McGill Teaching and Learning Knowledge Base

Detailed list of permissions in myCourses

Roles and permissions

Roles and definitions